1. General Information
This policy applies to the website operating under the URL: optisol.pl.
The website operator and personal data administrator is: Optisol Sp. z o. o., Al. Zwycięstwa 241/13, 81-521 Gdynia.
The operator’s contact email address: biuro@optisol.pl.
The operator is the administrator of your personal data with respect to the data voluntarily provided on the website.
The website uses personal data for the following purposes:
- Handling inquiries through the form
- Presentation of offers or information
The website collects information about users and their behavior in the following ways:
- Through data voluntarily entered into forms, which are entered into the operator’s systems
- Through the storage of cookies on end devices (so-called “cookies”)
2. Selected Data Protection Methods Used by the Operator
Login areas and personal data entry points are protected at the transmission layer (SSL certificate). This ensures that personal data and login data entered on the site are encrypted on the user’s computer and can only be read on the target server.
User passwords are stored in a hashed form. The hashing function is one-way—its operation cannot be reversed, which is a modern standard for storing user passwords.
The operator periodically changes its administrative passwords.
To protect data, the operator regularly performs backups.
An essential element of data protection is the regular update of all software used by the operator to process personal data, which includes regular updates of software components.
3. Hosting
The website is hosted (technically maintained) on servers of another company.
The hosting company ensures technical reliability by maintaining logs at the server level. The following may be logged:
- Resources identified by URL (addresses of requested resources—pages, files)
- Time of request arrival
- Time of response sending
- Client station name—identified through the HTTP protocol
- Information about errors that occurred during the execution of the HTTP transaction
- URL address of the page previously visited by the user (referrer link)—if the transition to the website was made via a link
- Information about the user’s browser
- Information about the IP address
- Diagnostic information related to the self-ordering process through the site’s registries
- Information related to email handling directed to and sent by the operator
4. Your Rights and Additional Information on Data Usage
In certain situations, the administrator has the right to transfer your personal data to other recipients if it is necessary to perform a contract with you or to fulfill obligations imposed on the administrator. This applies to the following groups of recipients:
- Comment system operators
- Authorized employees and associates who use the data to achieve the website’s purpose
Your personal data processed by the administrator will not be kept longer than necessary to perform activities specified by separate regulations (e.g., accounting regulations). Regarding marketing data, the data will not be processed for more than 3 years.
You have the right to request from the administrator:
- Access to your personal data
- Rectification
- Deletion
- Limitation of processing
- Data portability
You have the right to object to the processing of your personal data specified in point 3.2 for the purpose of pursuing legitimate interests by the administrator, including profiling. However, the right to object will not be exercised if there are valid legally justified grounds for processing, overriding your interests, rights, and freedoms, in particular, the establishment, investigation, or defense of claims.
You have the right to file a complaint with the President of the Office for Personal Data Protection, ul. Stawki 2, 00-193 Warsaw.
Providing personal data is voluntary but necessary for the operation of the website.
Automated decision-making activities, including profiling, may be undertaken in relation to you to provide services under the concluded contract and for the purpose of direct marketing conducted by the administrator.
Personal data is not transferred to third countries within the meaning of data protection regulations. This means we do not transfer them outside the European Union.
5. Information in Forms
The website collects information voluntarily provided by the user, including personal data, if they are provided.
The website may record information about connection parameters (time designation, IP address).
In some cases, the website may save information that helps link data in the form with the user’s email address filling out the form. In such a case, the user’s email address appears inside the URL of the page containing the form.
Data provided in the form is processed for the purpose resulting from the function of a specific form, e.g., for the service request process or business contact, service registration, etc. Each time, the context and description of the form clearly inform what it is used for.
6. Administrator Logs
Information about user behavior on the website may be logged. These data are used for website administration.
7. Important Marketing Techniques
The operator uses statistical analysis of website traffic through Google Analytics (Google Inc. based in the USA). The operator does not transfer personal data to the operator of this service, only anonymized information. The service is based on the use of cookies on the user’s end device.
Regarding information about user preferences collected by Google’s advertising network, the user can view and edit the information derived from cookies using the tool: Google Ads Preferences.
8. Information on Cookies
The website uses cookies.
Cookies are IT data, in particular text files, stored on the user’s end device and intended for using the website’s pages. Cookies usually contain the name of the website from which they originate, the time they are stored on the end device, and a unique number.
The entity placing cookies on the user’s end device and accessing them is the website operator.
Cookies are used for the following purposes:
- Maintaining the user’s session (after logging in), so the user does not have to re-enter their login and password on each subpage of the website
- Achieving the purposes specified above in the “Important Marketing Techniques” section
The website uses two basic types of cookies: “session” cookies and “persistent” cookies. Session cookies are temporary files stored on the user’s end device until they log out, leave the website, or turn off the software (web browser). Persistent cookies are stored on the user’s end device for the time specified in the cookie parameters or until the user deletes them.
Web browsing software (web browser) usually allows cookies to be stored on the user’s end device by default. Users of the website can change the settings in this regard. The web browser allows for the deletion of cookies. It is also possible to automatically block cookies. Detailed information on this can be found in the help or documentation of the web browser.
Restricting the use of cookies may affect some functionalities available on the website’s pages.
Cookies placed on the user’s end device may also be used by cooperating entities with the website operator, particularly companies like Google (Google Inc. based in the USA), Facebook (Facebook Inc. based in the USA), Twitter (Twitter Inc. based in the USA).
9. Managing Cookies – How to Express and Withdraw Consent in Practice?
If the user does not want to receive cookies, they can change their browser settings. We reserve that disabling cookies necessary for authentication, security, and user preference maintenance processes may hinder, and in extreme cases, may prevent the use of websites.
To manage cookie settings, select your web browser from the list below and follow the instructions:
Mobile devices: